Should you hire a virtual assistant? Nowadays, job boards are full of searches for virtual assistants for different branches in different companies. But how do you know you need one? What are the reasons for hiring a virtual assistant? If you have asked yourself these questions, this article is for you.
What does a virtual assistant do?
The first thing you should be aware of is virtual assistants’ work. These people are in charge of lending a hand to their boss in various administrative tasks. Generally, these professionals answer emails, coordinate meetings, manage the agenda and calendars, and even have direct contact with employees on behalf of their boss. Therefore, such employees are needed in different areas, whether it is an online store, essay writer free online platform, or consulting.
How do you recognize a good virtual assistant?
Well, they will have soft skills such as assertive communication, listening, leadership, and time management. In addition, they should be trained in using technological tools and office automation. Above all, the key to a virtual assistant is that you can trust them because they will be your right hand.
Reasons to hire a virtual assistant
Now that you know their work, it is time to explore the advantages of hiring a virtual assistant. Remember that not all of them apply to all cases and depend on your workload, as well as the operation of your company. However, in general, among the reasons to hire a virtual assistant are the following:
1. It gives you more flexibility
Having a thousand things to do and feeling that you don’t have time for everything or that it is difficult to organize yourself are some reasons to hire a virtual assistant. This professional will help you lighten your workload to make room for other, more important tasks.
Do you have to evaluate the results or make a quotation? Maybe you have to attend two meetings on the same day, and you don’t have enough time to answer your emails. A virtual assistant will take care of organizing your agenda so that you can meet your commitments and avoid having so many on the same day.
In the same way, you will be able to balance your time better between the office, leisure activities, and family since you won’t have an overloaded workload. Look at it as an investment!
Who doesn’t want to keep their calendar organized? With a virtual assistant, it is possible.
2. You don’t need to allocate a space
With a virtual assistant, infrastructure will not be a problem. This job is 100% remote, so you won’t have to worry about finding an office or assigning technological resources. The assistant will work from anywhere in the world with their equipment.
Although a virtual assistant must know how to solve technological problems, not everyone knows systems. Therefore, your freelance professional should contact this department in your company. This way, they will solve connection problems faster.
Do you need more reasons to hire a virtual assistant?
3. Work by hours or projects
Many employers are afraid of teleworking – or hiring freelancers who telework – because it might be more complicated to keep track of the work developed on a day-to-day basis. If you have a similar perception, we have to tell you: that today there are plenty of tools that help you track and optimize teamwork. For example, task managers such as Trello, and ClickUp, among others.
In addition, another reason to hire a virtual assistant is that they usually work on an hourly or project basis so that they distribute their time to meet the goal within the estimated timeframe. You don’t have to worry about your collaborator “doing nothing” in the office or during downtime and pay them for it.
Freelancers are generally considered a variable cost, and you can adjust your budget accordingly. That is, agree on a value according to the tasks and workload of your virtual assistant.
4. Keeps your business focused on goals
Another reason to hire a virtual assistant is that it’s hard to stay focused on your goals when you have a lot to do. For example, let’s say you want to improve your business’s customer service but also want to grow. These are two big goals that require focus and in-depth strategic thinking.
With a virtual assistant, you can dedicate 100% of your time to thinking about your primary goal (in the example, it would be how to improve your reach), while a freelancer can focus 100% on how to improve customer service. Not only will you have more time, but your ideas will flow much better with less pressure.
5. It helps you to be always in touch
Among some reasons to hire a virtual assistant is the effective communication you can achieve through this person. If you are the head of your company, it is common that you are very busy with administrative tasks and your area. If you have people in charge, they will want to make suggestions or complain about one aspect.
A virtual assistant can act as a catalyst between you and your team to know the needs and requirements of both parties. Also, remember that a good leader’s practice is to always listen to their subordinates. If you have a lot of work to do, it is possible that you will put this habit aside and your collaborators will not feel taken into account.
As we have pointed out, having a virtual assistant could even be considered a competitive advantage since this professional’s work can positively affect your work. We encourage you to hire one!