4 Essential Ways to Build a Productive Virtual Office

Virtual offices are becoming a norm in the business industry, and more people are shifting gears to align with the unprecedented economic times. Some start-ups and SMEs are also riding in this wave, calling for re-strategizing on running businesses. But while it’s becoming commonplace, investing in virtual office productivity should be a point worth considering. Here are ways to increase productivity in your virtual office in Malaysia.

1. Proficient communication would do good

Since you’re running your operations virtually, it would be challenging to take concrete steps forward if communication is short. It presents a challenge not just to you as an employer but also cuts short the work coordination among your employees. However, it doesn’t put things in the bin for you because it’s entirely possible to run your operations seamlessly, just as if you’re packed in a brick-and-mortar office.

The advent of technology has presented a wide opportunity to communicate through a virtual space. Therefore, try using Skype or Google meet, among other modes, to communicate and bolster productivity for your virtual office in Malaysia.

2. Influence a competitive atmosphere among employees

Since everyone will be operating in their spaces, it’d be difficult to have the physical engagement that’s essentially critical in office spaces. It would therefore create tremendous boredom and affect productivity. If you’re starting with your business, stagnation can be your worst nightmare since it takes you a step backward.

Therefore, try lighting things up a bit among your employees. Get them to do something that ignites their enthusiasm and energy. Launch an employee recognition program, for instance, to create a competitive atmosphere. This trick won’t just re-ignite their interest but also boost their productivity.

3. Make technology your profound partner

Numerous programs have already rolled out and are helping virtual offices operate seamlessly. These tech programs are essential drivers for productivity as they enhance smooth communication and profoundly impact your office’s management and bookkeeping. An excellent example is using the cloud for digital document and file storage or the time management tools such as Scoro and Beebole.

These tech programs will help you easily manage everything as far as office work is concerned. Besides, it’ll ensure that employees do what’s required of them with maximum efficiency.

4. Connect with your employees, personally

It’s good to trail off the professionalism path and get casual a bit. Sometimes, what employees need is a caring boss who deeply connects with them and understands their needs. Make it easy for them to ask even the most challenging questions and provide helpful solutions when asked. It won’t just make you come through as the typical enthusiastic boss but will also improve their overall productivity.


Operating in a virtual office in Malaysia can be challenging, but jumping the hurdles isn’t rocket science. It all takes determination and resolve to achieve your deepest goals as a team, using effective strategies that guarantee improved productivity. Virtual offices are here with us and will stay for as long as we know, but their productivity will affect how businesses succeed and move forward.

Huynh Nguyen

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